Payroll and HRIS Analyst (D391)

Purpose of the position: The Payroll and HRIS Analyst reports directly to the Payroll Manager for payroll duties with a dotted line to Human Resources for the HRIS duties. This role handles full-cycle payroll and undertakes a variety of other ancillary payroll related duties. Additionally, the incumbent is responsible for the administration, maintenance (including ensuring data quality and reporting), enhancements, and overall management of our HRIS system (Dayforce), ensuring it aligns with SMART’s business needs and supports our growing global workforce.

Responsibilities and accountabilities Payroll: Processes full-cycle payroll using Ceridian/Dayforce. Payroll processing adjustments, retroactive pay, benefits checking, new hires, quarterly bonus, vacation pay, severance, terminations, ROE’s.

Generates timely payroll funding requests for payment processing via the Treasury department (including government and 3rd Party remittances, Workers Compensation, RRSP, and garnishments). Processes year-end activities, including all year-end adjustments, taxable benefit reporting, File T4’s, and complete all year-end reporting, payroll audits, and reconciliation.

Ensures compliance with internal payroll processes, company policies, and legislative requirements. Proper record-keeping of all documentation and maintaining written payroll procedure and process documentation. Responds to escalated payroll queries and maintain payroll inbox and payroll folder on a shared drive. Supports government inquiries from CRA, IRS, and States – Funneled through Ceridian Tax Services.

HRIS: Manages and maintains SMART’s HRIS ensuring data integrity and system performance. Serves as the primary point of contact for HRIS related issues and inquiries. Collaborates with HR team to understand their needs and translate them into system solutions. Conducts regular system audits and prepares detailed reports on HR metrics. Leads HRIS system upgrades and implementations.

Identifies, designs, documents, tests, and drives HRIS related business process changes in accordance with internal controls and with a focus on achieving positive business outcomes. Create and deliver training on HRIS use. Builds close relationships with all key stakeholders’ teams, namely Payroll, HR, Benefits, Tax, IT, and Legal. Supports other related projects, duties, meetings, and reporting. Education, work experience and skills Post-Secondary Degree or Diploma preferred.

PCP Certification preferred. 2+ years full cycle payroll processing experience. 2+ years of experience in HRIS or HR technology role. Proficiency in Ceridian/Dayforce is preferred.

Experience with other HRIS/HCM systems is an asset. Experience working with the Canada payroll with US and International payroll experience a strong asset. Comprehensive understanding and working knowledge of end-to-end payroll processing. Strong understanding of HR processes and data.

Excellent analytical and problem-solving abilities. Strong communication skills both written and verbal. Ability to exercise discretion in working with confidential and private information.

Demonstrated collaboration techniques working with stakeholders to achieve common goals.

Highly organized with strong time management skills.

Detail oriented with a specific focus and balance of speed and accuracy.

Ability to manage critical deadlines in a fast-paced environment with conflicting priorities.

Proficiency with Microsoft Office products, including MS Excel.

Working conditions

Hybrid work opportunity in a fast-paced work environment.

Preference for successful candidate to reside in Calgary and/or surrounding area

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